The Wildcats Touchdown Club Constitution and By-Laws
Section I.
Name. The name of the
organization is The Wildcats Touchdown Club; hereafter to be called “The Club”.
Section II.
Location. The principal
and initial office of The Club shall be in 29 Palms, Ca. The offices and meeting locations of The Club
may be changed or relocated by action of the executive committee of The Club.
The purposes of The Club are:
a. To support the
Wildcats football teams in all their endeavors.
b. To support
various and charitable events each year financially and otherwise.
c. To work with
coaches, staff, parents, fans, and players of the 29 Palms High School Football
teams, in a cooperative and enthusiastic manner.
d. To provide
education and information about 29 Palms High School football and The Club to
the membership and the public.
Section I.
This organization should be composed of Wildcats football fans
and all people with due interest in promoting the sport of high school football
in the 29 Palms area.
Section II.
Membership shall be renewable each “hell week”, as long as the
member meets the requirements set forth in the constitution and by-laws.
Section III.
A member in good standing is
defined as one whom:
a. Has paid
membership dues in full.
b. Agrees to
uphold the constitution and by-laws of The Club.
Section IV.
Termination of a membership will be made by a simple majority
vote of members in good standing present when a member:
a. Has displayed a
disregard for the constitution and by-laws of The Club.
b. Has committed
some fraudulent act against The Club.
c. Is convicted
by any federal, state, or county court of law for a violation of laws regarding
illegal conduct while engaged in participation in any club function or other
club sponsored event. Any member
suspended under these circumstances shall not be eligible for future
reinstatement.
d. Displays any
conduct prejudicial to or deemed inappropriate and not being in the best
interest and policies of The Club or 29 Palm High School Football.
e. Fails to pay
membership dues levied by The Club one month after they become due.
Section V.
An active member will be entitled to a complaint review for any
violation reported to the President. The
President will convene a special meeting of the Executive Committee and they
will review and investigate allegations.
Upon completion of the investigation and review, the Executive Committee
will present a written report to the general membership and the general
membership will determine whether to suspend the member or not.
Section VI.
A member who has previously been suspended for the above reasons
(except for subsection c. above) may apply, after payment of any overdue fees,
dues, or other charges, for reinstatement of membership at any regular
meeting. A member applying for
reinstatement after suspension must receive a unanimous affirmation of the
members present at the meeting.
Section VII.
Any member in good standing may resign their membership at any
time. Any member, who resigns in good
standing, may reapply for membership by requesting so at any regular
meeting. Membership will be automatic
upon payment of any necessary fees. No
voting by club members will be required.
Section VIII.
Members in good standing will be entitled to:
a. Inclusion in
all club functions and projects.
b. All
publications, notifications, and information concerning The Club.
c. A vote on
general club business, when in attendance.
d. A vote in
election of officers when in attendance.
e. A proxy vote
by absentee ballot for general club business or election of officers, with
previous arrangements, on an individual basis, approved by the Executive
Committee.
Yearly membership dues will be broken down into three
categories:
a. $5.00 per year, per person, includes a
membership card.
b. $15.00 per year, per person, includes a
membership card and a support sticker.
c. $25.00 per year, per person, includes a
membership card and a shirt with The
Club’s logo on the front.
Section I.
Regular meeting of The Club will be held on every Wednesday at
Section II.
The President may call special meetings of The Club at any
time. Any business brought before the
special meeting and properly voted upon shall have the same effect as matters
brought before regular meetings.
Section III.
Public announcements, personal contact, mail, e-mail or other
notices any Executive Committee member of The Club shall make notice of meeting
of The Club.
Section IV.
A quorum at any meeting of The Club shall consist of all members
present at said meeting. A simple
majority vote of such quorum shall decide any proper questions that come before
The Club meeting.
Section V.
The order of business of any meeting shall be as follows:
a. Roll Call of
Officers
b. Introduction
of visitors
c. Approval of
minutes
d. Treasurer
report
e. Committee
reports
f. Old business
g. New business
h. Announcements
i.
Adjournment
Section I.
The annual nomination of the executive committee shall take
place in accordance with the guidelines set forth in Article XI.
Section II.
The officers of The Club shall be members in good standing and
shall consist of a President, Vice President, Secretary, Treasurer, and two Ex
Officio members. The officers shall
serve terms of one year and shall hold office until their successors are
appointed and/or elected. All officers
must be at least 18 years of age.
Section III.
If the office of President shall become vacant for any reason, the
Executive Committee and Ex Officio members shall appoint someone to fill the
office of the President. If the office
of Vice President, Secretary, Treasurer, shall become vacant for any reason,
members in good standing shall fill the vacancy by election and majority vote.
Section IV.
The President shall preside at all meetings, shall have general
supervision of the affairs of The Club, shall sign or counter sign all
contracts, conveyances, agreements and other instruments of The Club, and
perform all such duties as are incident to the office or are properly required
of the office by the membership. The
President shall serve as the liaison
between The Club and the 29 Palms High School Football
team. The President shall serve as the
ex officio member of all committees. The
President shall appoint any special position deemed necessary. In the absence of the President, the vice
President shall exercise all functions of the office.
Section V.
The Vice President shall exercise all functions of the office of
the President in the absence of the President.
The Vice President shall also serve as executive assistant to the
President, performing such duties as delegated by the President in the course
of exercising duties of the office. The
Vice President shall also serve as ex officio member of all committees.
Section VI.
The Secretary shall issue notices as may be required for all
meetings of The Club, shall keep the minutes at each meeting, create and
present a report of such minutes at next regular meeting for approval, shall
have charge of The Club books and shall sign with the President such
instruments that require such signatures.
The Secretary shall make such reports and perform such other duties as
are incident to the office and are properly required. The Secretary shall maintain a correct list
of names, addresses (e-mail), and terms of office of all officers and
members. The Secretary shall send
notification of meetings and preside at meetings in the absence of the
President and Vice President. The
Secretary shall co-sign checks when needed.
Section VII.
The Treasurer shall have custody of all the funds and securities
of The Club and deposit same in the name of The Club in such bank or banks as
directed. The Treasurer shall sign all
checks, drafts, and notes and orders for the payments of money, which shall be
counter signed by the President or Secretary and shall be held accountable for
all expenditures (detail report to be given at each meeting) until approved by
a majority vote at each regular or called meeting. The books shall at all times be available for
review as well as any accounts to any officer and report the financial
condition of The Club at each meeting.
The Treasurer shall preside at meetings in the absence of other
officers. The Treasurer shall be
responsible for the retention of financial records and any audit required.
Section VIII.
The two Ex Officio positions will be filled by the outgoing
President and/or Vice President positions.
In the event that an Ex Officio position cannot be filled, the Executive
Committee may appoint an outgoing officer to fulfill the Ex Officio
position. If no outgoing officers can
fill the position, the Executive Committee shall appoint qualified Ex Officio
positions. Ex Officio officers shall
serve in a support and advisory capacity for the Executive Committee as well as
additional responsibilities prescribed by the bylaws.
Section IX.
Any Executive Committee
member may make a purchase, with the approval of any other Executive Committee
member, up to the amount of $50.00 for club business that can’t wait or can’t
be held over, and must report and account for any money spent at the next
scheduled meeting.
Any profits derived from the
operation of The Club are to be used for the promotion of the objectives of the
organization or may be donated. However,
it is expressly understood that any expenditures of the monies receive a simple
majority vote of membership present at any meeting. Any and all persons involved with The Club
shall not in any way profit from any monies rose by The Club. Any and all monies, interest or property in
any club members possession, raised for the benefit of The Club, is the sole
property of The Club and shall be returned to The Club upon a club members
resignation, expulsion, or otherwise ceasing to be a member, shall be reclaimed
by The Club and reinvested in The Club.
Section I.
The Executive Committee shall determine the committees deemed
proper and necessary to fulfill the purposes of this organization.
Section II.
The Executive Committee shall appoint all committee
chairpersons.
Section III.
The President and Vice President shall be ex officio members of
all committees.
Delegations of special committees shall be appointed by the
President to represent the organization at any meeting or assembly as may be
necessary. Such delegations or
committees shall exercise only those powers specifically vested in them by the
Executive Committee.
The By Laws may be amended, repealed, or altered in whole or in
part, by a simple majority vote of the membership at any meeting where such
action has been announced in the call and notice of such meeting.
Section I.
The nomination for officers shall commence at the first meeting
after the start of Hell Week.
Nominations for officers will include President, Vice President,
Secretary, and Treasurer. Members will
have two meetings to nominate members in good standing for all elected
positions. The current secretary will
accept nominations from members in good standing via letter, email, or members
in attendance at said meetings.
Section II.
Nominations must meet the following criteria to be put forth for
final member approval at the last meeting.
a. Member’s name
b. Nominee’s name
and office
c. A valid phone
number to confirm nomination.
d. Nominator and
nominees must be current members and in good standing.
e. Nominees after
notification of nomination must submit in writing a willingness to serve
notice.
Section III.
Elections for all officer positions will be held at the third
meeting, following the nominations from the previous two member meetings.
Section IV.
Officers-elect will assume office immediately following the
election, preceding the upcoming football season. Offers-elect cannot assume office until all
dues are paid for the following football season in which they will assume their
elected position.